Whether you’ve already booked your winter relocation dates or are planning to do it soon, moving your office on a cold day is crazy and involves potential risks. But it is also a good time for corporate offices to move, for various good reasons. First of all, due to unfavorable weather conditions, only limited people choose to move their offices. So, you can save some money and have lesser things to worry about. Additionally, by shifting your office during winter break or holidays, you can prevent downtime in the office.
In short, every season comes with its advantages and pitfalls. For example, moving offices during hot days is expensive, as most people choose to move in summer because roads are clear for safe driving. However, besides being expensive, another problem with a summer move is hot weather conditions. Unfortunately, you can’t do anything about it except staying hydrated, choosing air-conditioned moving trucks, etc.
Since you have already decided to shift your office to a new commercial building, you should start early preparations. To ensure you have a smooth winter move, below we have listed some tips from the professionals. Regardless if you’re shifting your office across the town, city, or state, hiring reliable commercial moving services in San Diego is of utmost importance.
Let’s have a look at the tips:
Be prepared for delays and uncertainties
As mentioned already, winter weather comes with potential risks of delay and other accidents, so always have a plan ready to deal with such uncertainties. As compared to summer days, winter gets a limited amount of daylight because it starts to get dark by 5 pm, so plan your move accordingly. Plus, regularly monitor weather conditions of the days that lead up to your moving day, and if it doesn’t seem feasible, then reschedule your move.
As per the moving experts, organization and clear communication are primary for having a hassle-free office move. When it comes to organization, it is vital for the success of any relocation, such as commercial or residential, and short-distance or long-distance. By staying organized from the beginning of your corporate move, it will not only be more efficient but also save you money. Below, we have given a moving checklist that will help you stay organized throughout the moving process.
- Sort out your office belongings well in advance and pack them so that you don’t have to rush at the last minute.
- All boxes must be labeled using a numbering system and different colors.
- Create a moving strategy for everything, from packing office valuables to loading and unloading.
- Pack computers and electronic devices in good-quality boxes using plenty of padding.
- Notify your employees about the office relocation in advance and share with them the address and other details.
- Ask help from your office staff whenever required.
In addition to this, you should know what all items your Southern California commercial movers can move, as some movers do not move paint, chemicals, cleaning agents, and other flammable and hazardous materials. Hence, confirm with your movers before you start packing.
Both your current and future office should be safe
Snow and ice are the primary problems of the winter season, which can not only delay the moving process but also pose pressing safety threats. Therefore, being the owner or manager, it is your responsibility to remove snow and salt sidewalks, driveways, and walkways before your commercial movers’ arrival. After all, you don’t want to deal with liability issues for any accident amidst a stressful moving task. For this reason, keeping both the current office and new office’s pathways cleared of snow and ice is vital for the safety and efficiency of your commercial movers.
Keep your furnace off
It is advisable to turn off your furnace on a moving day, of course, until the temperature is below -30 degrees. Even if you keep your furnace on, it will not work efficiently, as the front door will remain open for movers to come in and out frequently for transporting boxes. By keeping your furnace on for several hours, you will add on your energy bill.
Protect your valuables
If you own any delicate, expensive items like a piece of art, then you must be very careful when packing, as they are likely to break in cold air. To protect your valuables and keep them insulated, wrap them twice using a bubble wrap. After packing, keep them in a separate suitcase and move it in your vehicle.
Lastly, always carry a blanket, extra jacket, or other winter essentials to keep yourself warm during your journey. It is also crucial to communicate with your employees to share the progress as you go ahead with your moving and give them instructions required for a stress-free relocation.
The bottom line
Moving office during the winter season can be tricky and potentially risky, but with smart planning and some useful tips, it can become smoother than you think.
Do you want to work with the top movers in San Diego to boost your moving experience? Get in touch with Eckert’s Moving and Storage.