Moving to a new office is exciting and brings opportunities to grow your business or start it with a fresh take. But it is also a stressful and time-consuming task. Please remember, an office move is not limited to packing your equipment, hiring the best office movers in San Diego for moving and unpacking it at the new location. It is a lot more.
Whether you’re moving to a new office for business expansion or downsizing, the amount of work you put in having a safe move remains the same. Apart from this, you also need to worry about the safety of everyone involved in the move, especially during the time of the COVID-19 pandemic when extra precautions need to be taken.
There is no doubt that the office move comprises daunting tasks, even if you’re working with an experienced corporate relocation services provider in San Diego. Of course, you have to move all of your office’ items no matter how heavy they are. However, when all this is happening, you shouldn’t forget about the comfort of your employees. It is crucial to talk to them before diving into the moving process.
Sometimes, moving to a new location may not excite your employees, or they may see it as nothing more than a hassle. Plus, they can’t perceive it the way you do. Therefore, as an employer, it is your responsibility to prepare and make them optimistic about the move.
So, let’s have a look at some important things to do in order to prepare your employees for the big move and make them comfortable with the same:
#1. Update your employees about office relocation well in advance
Employees are the backbone of your company. Therefore, they have the right to know any significant changes in the company, including moving to a new office. Never inform your employees about such big decisions via email texts. Instead, call an official meeting to notify them about the office relocation before you begin the moving process. Also, provide your employees with the details of the new office and clarify doubts, if any.
Of course, you don’t have to tell every detail about the office relocation to your employees, but make sure you provide them with the essential information. These details include the date of the upcoming office move, office address, and their duties and responsibilities. Lastly, don’t forget to explain the reasons for shifting the office.
#2. Write a memo to employees
Once you’ve notified your employees about the office move in a face-to-face meeting, the next step is to write a memo about an office relocation announcement. In this way, you can ensure that every employee will get informed of the imminent move. If you have never written a memo before, you can look at numerous office relocation announcements samples on the internet. Make sure you mention the moving date and employees’ responsibility in this memo.
#3. Show your employees the new office
If your new office is just across the town, then you can take all your employees for a visit and show them the advancements and changes in the new office. On the contrary, for the office located in another city or state, use a presentation to show your employees the new office. It will help your staff to feel more confident and enthusiastic about working in an improved, modern office space.
#4. Engage your employees
Let your employees feel that they also matter to the organization and the best way to do this by keeping them involved in the moving plan and execution. It will not only make your office move smooth and hassle-free but also reduce their stress and anxiety about the relocation. For example, you can ask them to share their ideas on decorating, designing, and color scheme of the upcoming office.
#5. Share workload
When it comes to office relocation, whether small or large, it requires a lot of work, which may become stressful for one person or even a team with a few people. Therefore, sharing workload is an ideal solution to make office relocation hassle-free and fun. You can request every employee to put out helping hands to ensure a quick and smooth move. So, assign them tasks such as packing and labeling IT equipment, furniture, light equipment and fixtures, files, heavy machinery, and more.
#6. Be optimistic and excited
Remember, your employees are always watching you. Therefore, you need to show your excitement and enthusiasm about the upcoming office relocation. Being an employer, you’re looked upon by your employees as an inspiration, motivation, role-model, and so much more. So both your excitement and lack of enthusiasm will transfer to your employees. For example, if you remain positive and excited throughout your office moving process, so will be your team.
Lastly, highlight the positive features of the new office, such as in-built gym facility, and shopping-mall, coffee shop, and cafeterias located within walking distance.
Once your office is moved to a new location successfully, send your employees post-relocation emails to inform them of the move and assure them that you will shortly provide information about the office reopening.
The bottom line
Do you have an upcoming office move? If yes, you should know that depending on the size of your company, an office move can take anything between a few weeks to months. Therefore, being prepared early is the key to successful office relocation. Moving the entire office from one place to another is not an easy task. For this reason, it is advisable to work with well-acclaimed movers and packers in San Diego.
If you want to boost your office moving experience while ensuring the safety of your office valuables and employees throughout the moving process, get in touch with Eckert’s Moving and Storage. We have been helping both residential and commercial places to move interstate, within the country, or even internationally.