Commercial Moving Services

Relocating Your Office: How to Do It within the Budget?

Outgrowing a workspace is one of the signs that your business is flourishing and expanding. If you’re planning to move your office to a new and larger commercial building, it’s a time to celebrate!

It not only brings excitement to work in a brand new and updated workplace but also offers a better opportunity for your business to grow. However, the big office move comes with a lot of responsibilities that you need to take care of.

Apart from carefully packing your office supplies, appliances, machines, and valuables, choosing the right commercial moving services in San Diego is the most common challenge that office owners face. These challenges are followed by high transportation costs. In some cases, people even break their bank during office relocation.

Indeed, relocating offices can be more expensive than home moving, as an office has more valuables to shift from one place to another. Plus, it evolves a lot of electronic devices, which require extra care and safety measures when moving them across the town, city, state, or country. As a result, people may exceed their moving budget trying to do it right.

If you don’t want to experience such a situation during your office move and save up on the money, we are here to guide you on how to plan a budget-friendly office move.  In this post, we will explain some excellent tips to cut down your moving expenses, so stick with us.

Give away unwanted things

Over the years, you might have accumulated a lot of things that you don’t use anymore or are not working. So, it is the right time to give them away before you dive into the exhausting packing task. First of all, start with de-cluttering and either sell, donate or throw away things that are not getting into any use. Think about it: what’s the use of spending money on moving old and damaged items that you’re not going to use anyway.

Consider this an opportunity to swap your current shabby and ill-sized furniture with the latest one for your upcoming office. Also, if you own any electronic devices running on outdated technology, sell them off or donate. Keep in mind, to ensure your business remains ahead of your competitors, staying updated with your technology and having a welcoming space for your partners and clients counts a lot.

Avail services as required and discontinue in time

Another essential thing you need to consider before you start packing your office valuables is to consider what services you need during the move, and pay accordingly. Thus, take your time to determine the services you need, and if you’re already using some services you think are unnecessary, discontinue them immediately. For instance, instead of paying someone to water your plants, you can ask your employees to take turns in doing so, until you move to your new office. In this way, you will not only save money but also improve your relationship with employees.

Compare your options of moving

Now, if you’re thinking about moving your office on your own, you shouldn’t as long as you have the experience in doing so. When it comes to office relocation, it is a more complicated task than moving home. Therefore, it is advisable to hire reliable commercial movers in Southern California that will help you relocate your office safely and within your budget.

To get the best possible deal for your upcoming office move, always plan well in advance. And compare the estimates offered by your shortlisted movers so that you can choose the most suitable option for you. Once you find the most valuable deal, request your office movers to provide you with a complete estimate in writing and understand what it involves before signing. Also, the cheapest estimate doesn’t always mean that it is the best, so make your final decision based on factors like experience and training of their employees.

Consider insurance

When you hire any commercial moving company, consider the one that has the license and insurance to operate legally. After all, need to trust them with all the equipment and things that help in running your business. For this reason, you need to make sure you’ll get full coverage in case of any theft or loss during the move. No matter how experienced and reputed your moving company is, accidents and mistakes can happen anytime. By working with an insured moving company, you will have peace of mind that you’ll get coverage in the event of any damage or loss of your property.

Be careful with your electronics

From computers to scanners, printers, servers, cables, and more, there are many valuable, yet vulnerable pieces in any office. Repairing or replacing these electronic devices can cost big-time, so be very careful when packing and moving them. As a thumb rule, use plenty of padding and choose the right-sized moving box to pack your electronic devices.

Additionally, follow the guidelines given by your movers to pack electronics like computers, printers, and scanners. On the other hand, cables are susceptible to ripping and fraying, so pack them in zipper bags.

Notify relevant people in advance

One of the little-known ways to cut down on your office moving expenses is by notifying the relevant people about your upcoming move. Thus, make sure you share your new address with the bank, post office, suppliers, and creditors well in advance. By doing this, you will retain your current clients and will not miss any bills. Also, update your contact information on your official website so that your potential clients can find you without any issues.

The final word

Along with these tips, you also need to consider the time you’re relocating your office. If possible, move your corporate office during the holiday season so that it doesn’t affect the productivity of your employees and your business performance.  In addition to this, calculate the transportation cost before you start the moving process. It will help you stick to the budget and make changes accordingly to reduce the price. Are you searching for one of the top movers in San Diego for your next office move? If yes, then get in touch with Eckert’s Moving and Storage. We house a team of experienced and qualified moving professionals that specialize in both commercial and residential moves. Call us today, to get a free quote.