Knowing the fact that you’re shifting your office to a new and bigger commercial space is thrilling. But it can also be a challenge when it comes to moving the entire office valuables safely. After all, the process usually brings along numerous obstacles and headaches throughout, which may make your office moving more stressful.
For this reason, communication and effective planning are essential to have a successful and hassle-free office move.
Please remember, the success of your office move will depend on the choice of your office movers in San Diego and your relocation strategy from the beginning till the end. If you think shifting office to a new place is a simple task and go ahead without proper planning, then you will end up wasting your money, time, and efforts. In this post, we will look at expert tips on creating an effective office relocation strategy.
#1. Ask yourself some key questions
Before you sit down with a paper and pen to write your plans for the upcoming office relocation, relax and ask yourself some questions. Of course, these questions are related to your office move including – what are your reasons for moving? Are you downsizing your office or expanding it? How many people are relocating? Is this a feasible time to move now? Besides this, you also need to know inventory counts, key dates, and deadlines before you start the process. It is because you need to provide this information to your potential moving and storage company in San Diego.
Additionally, it is always a good idea to involve your employees in the moving plan from the start, as this decision will have a profound impact on your employee’s productivity. Therefore, make sure they are on board in all the meetings related to your office relocation. Generally, businesses face the biggest problem to maintain productivity during this disruptive time. The following are the ways you can have a stress-free relocation while ensuring productivity.
- One of the best ways to keep your whole team productive is by keeping their morale high throughout the process. To do so, you can share with them the benefits of moving to a new office building like more space, better amenities, state-of-the-art structure, etc.
- Communication is primary for clarifying all their doubts and confusion. So, you can either use meetings or emails to answer your employees’ queries.
- Divide each department in your office and move in stages to reduce pressure on your employees.
- Leverage technology such as Trello, Skype, Slack, and many more to stay productive from the comfort of your home.
#2. Communications strategy
Now, the next step is developing a communications strategy. Well, you can make use of a wide variety of tools to communicate your office relocation to relevant people. With this, you will not miss out on notifying your partners, customers, and clients about the move. Plus, by creating a prior communications strategy, you will assign everyone their particular roles and responsibilities in communicating everyone about the relocation.
For example, if you have a huge customer base, contact them through their preferred mode of communication. On the other hand, for the highest lifetime value customers, it is advisable to contact them personally.
#3. Create a timeline
You can make your project more manageable by breaking it down with a timeline. Therefore, developing a timeline for office relocation is essential. To create a timeline, you need to consider a few things, such as the day or season you are planning to move. As a thumb rule, choose the least busy time of the year, especially if you want cheap moving services in California.
#4. Make use of the latest technology
As compared to the modernized relocation, the traditional way of office move involves doing everything manually, which is time-consuming and frustrating. Therefore, we urge you to use a Customer Management System to move your office more efficiently and faster. With this, you can also automate messaging, which will reduce your efforts in notifying your customers and clients regarding the move.
#5. Determine your office layout plan
Another essential thing you need to do before moving into your brand new office is creating an office layout plan. After all, the last thing you want to imagine is that your old furniture fails to fit the layout of your new office space. And you will have tough time purchasing new furniture at the last minute.
Moving an office is a massive undertaking, which means you might need help at all stages. Thus, understand how your employees can contribute to the move and accordingly assign them tasks that they wish to do.
#6. A backup plan is crucial
Sometimes, even well-planned office relocations can fail due to various reasons such as bad weather, accident, etc. Of course, it is not possible to fight with nature or stop any future accidents. Therefore, always have a backup plan ready so that you can adapt to new issues while keeping your moving process smooth. Also, make sure your prospective office movers in San Diego are licensed and well-insured.
#7. Hire reliable commercial movers
As mentioned already, to have smooth office relocation, you must choose reliable commercial movers. The market is crowded with countless movers claiming to offer the best office relocation services. But not all coming companies are genuine. Some are scam movers or rogue movers who want to take advantage of your money, so make a wise decision. To do this, you can research your movers online, ask for references, read online reviews, and look for their experience.
In closing
Although relocating offices is one of the biggest challenges for businesses, with an effective strategy, you can deal with all obstacles with ease. As a result, we will have a smooth and hassle-free office move without losing productivity.
Are you searching for one of the best moving and storage companies in San Diego? Get in touch with professionals at Eckert’s Moving and Storage. We have a team of experts who are committed to relocating the office safely while boosting your moving experience.